DDEEA Internship Program

Department Overview:

Academic Coaching to Thrive and Succeed (ACTS) provides free peer-to-peer tutoring to students in the Division of Diversity, Equity and Educational Achievement to help them achieve academic success and thrive at UW–Madison. ACTS treats students as individuals with unique strengths and challenges and helps them map out their personal pathways to academic success. ACTS staff and peer coaches serve as mentors and advocates for their students, helping them identify and overcome the barriers they face in their educational journeys and in the classroom.

Website: https://actsddeea.wisc.edu/

ACTS Intern is asked to aid in:

• Input with creative planning/branding
• Construction of flyers for ACTS
• Sending email communications to designated email list(s)
• Supporting ACTS events and Wellness Week opportunities across campus
• Attend professional development opportunities, diversity forum, student summit and others assigned to help improve career building
• Open/ close the office and other office admin duties
• Help support with data collecting and analyzing
• The other assigned tasks also encompass other duties assigned

Program Overview:

Mercile J Lee Scholarship Program – The Mercile J Lee Scholars Program administers the Chancellor’s and Powers-Knapp scholarship at the University of Wisconsin-Madison. The scholarships were established to attract, support, and develop the abilities and potential of academically talented and outstanding individuals from various walks of life. Scholars benefit from individualized advising, a supportive peer network, leadership development, mentorship opportunities, and more. In addition to the structured support provided by the programs, scholars also receive a competitive financial award.

Website: https://mjlsp.wisc.edu/

MJLS intern is asked to aid in:

• Greeting internal and external constituents who visit the office and inform staff of their arrival
• Data entry and proofreading to ensure accurate record-keeping for attendance and budgeting purposes
• Assist in office organization and inventory of promotional materials
• Send email correspondence as needed on behalf of the program
• Print and mail monthly thank you cards to program donors
• Assist advisors in meeting prep (e.g., printing nametags, gathering supplies, creating QR codes, etc.)
• Other duties as assigned

Department Overview:

GAEW’s focus on providing graduate assistants, project assistants, and research assistants the materials that they need to succeed in their roles with undergraduate students and the campus at large. GAs/PAs/RAs/ must attend this workshop within a year after their appointment, and it is our intern’s responsibility to support the workshops, ensure that all students are getting the correct materials, and help to complete this requirement.

Website: https://diversity.wisc.edu/graduate-assistants-equity-workshops/

GAEW Intern is asked to aid in:

• Compiling email list of all UW-Madison Campus graduate programs/rosters
• Compiling slide deck of presentations from offices within UW-Madison for GAEW Workshop
• Sending calendar invitations to presenters from workshops
• Creating and sustaining Zoom links for presentations/workshops
• Controlling the Zoom features/presentation for the GAEWs (3-hour sessions)Marking attendance for GAEWs
• Compiling/creating CANVAS course for GAEW Workshop
• Aiding Luis Pinero, who oversees the GAEWs, in preparing/organizing GAEWs

Overview:

The Division of Diversity, Equity & Educational Achievement (DDEEA/Division), the central convener and leader for campus-wide inclusive excellence at the University of Wisconsin–Madison, has the support of a communications intern. The communication intern joins an energetic and innovative team committed to the mission of creating an informative, inclusive, and excellent learning work environment for all students, faculty, staff, alumni, and partners at the University of Wisconsin-Madison (UW-Madison). Reporting to the Marketing Team for the DDEEA, the communications intern is a strong and creative writer working to advance the work of the Division through written storytelling.

Communications Intern is expected to:

• Develops and drafts communication content and assists in the execution of the marketing and communications strategy in support of the DDEEA’s strategic priorities.
• Writes, edits, and publishes content for various communication projects
• Provides high quality and accurate writing within desired timelines
• Pitches and writes content on topics within the division’s established goals and objects
• Edits and proofreads content as assigned
• Helps monitor effectiveness of communications through KPIs
• Other tasks as assigned

Overview:

The Division of Diversity, Equity & Educational Achievement (DDEEA/Division), the central convener and leader for campus-wide inclusive excellence at the University of Wisconsin–Madison, has the support of a communications intern. The communication intern joins an energetic and innovative team committed to the mission of creating an informative, inclusive, and excellent learning work environment for all students, faculty, staff, alumni, and partners at the University of Wisconsin-Madison (UW-Madison). Reporting to the Marketing Team for the DDEEA, the communications intern is a strong and creative writer working to advance the work of the Division through written storytelling.

• WordPress Interns are expected to:
  • Makes edits and updates to the DDEEA website as requested
  • Optimizes current and new web pages for Search Engines (SEO)
  • Improves and redesigns the overall navigation flow and layout of specific pages to improve aesthetics and user experience
  • Ensures that web content is accessible
  • Tags and adds alt tags to site multimedia
• Requirements: 
  •  At least one year experience editing websites in WordPress – Working knowledge of WordPress plugins such as gravity forms, Yoast SEO, and Table Press – Strong understanding of user experience design and web content accessibility guidelines (WCAG) 2.2
  • Ability to work individually and in collaborative team environments

                 Preferred: 

• Prior internships or professional experience editing or creating websites in WordPress 
• Familiarity with project management tools like Asana, Monday, etc.
• Knowledge of Google Analytics (GA4) and Google Tag Manage (GTM)

Office information:

• • Posse identifies public high school students with extraordinary academic and leadership potential who may be overlooked by traditional college selection processes. As a partner university with the national nonprofit Posse Foundation, UW–Madison extends to these students the opportunity to pursue personal and academic excellence by placing them in supportive, diverse teams — Posses — of 10 students. Posse partner colleges and universities award Posse scholars four-year, full-tuition leadership scholarships.
• Posse Interns are expected to:
  • Provide clerical and administrative support
  • Great and welcome guests to the Red Gym suite
  • Schedule meetings and prepare notes, take minutes, documentation and/or agenda, as needed
  • Use Microsoft Office Suite products (Microsoft Teams, Zoom, Excel, Word, etc)
  • Independent projects focused on Diversity Framework goals
  • Write and edit materials for emails, publications, and presentations
  • Other duties as assigned

Office Information: 

• • The events unit within the DDEEA is in charge of planning and executing large-scale events for students, staff, campus partners, and the Madison community. Events range from DDEEA Kickback, Diversity Forum, and DDEEA Graduation, and many more exciting projects. 
• Events interns are expected: 
  • Help supervisor with preparation prior to events
  • Prep nametags, create signage, help pack and unpack materials, etc
    • Events may include the following: Faculty of Color reception, Diversity forum, Outstanding Women of Color Awards Reception, Tea Time, Graduation, etc.
  • Create e-templates and graphics for events
  • Attend events and help run registration and logistics
  • Take inventory of supplies and incoming materials from different programs in the office
  • Organize materials and keep things clean 
  • Hang up flyers pertaining to upcoming events around campus buildings
  • Scan and print materials for record keeping
  • Update the events calendar with upcoming events with correct dates, time, description, staff needed, location, audience, etc. 
  • Write ‘Thank You’ cards for volunteers and staff
  • Create volunteer forms to be disbursed division wide
  • Perform other duties as assigned

Office information:

The Office of Multicultural Arts Initiatives within the Division of Diversity, Equity, & Educational Achievement at the University of Wisconsin-Madison provides culturally relevant and transformative arts programming to promote positive social dialogue and to give cultural art forms a legitimate academic forum. By harnessing the broad cultural influence of spoken word, hip hop and emerging as well as traditional art forms, OMAI’s events and programming create learning environments that directly affect UW-Madison’s campus climate, improving retention and graduation success, preparing future leaders to reinvest in their communities. First Wave is a full-tuition, four-year scholarship program for students that are seniors in high school or freshmen in college that are applying to the University of Wisconsin-Madison.

• First Wave Interns are expected to:
  • Staff the front desk, welcoming students, community members and campus stakeholders
  • Maintaining updated records on cohorts and programming
  • Coordinating events for students and for opportunities open to the public, including JustBust! and more
  • Provide administrative support to the Director of OMAI/FW
  • Independent projects focused on Diversity Framework goals
  • Write and edit materials for emails, newsletter publications, and presentations
  • Create visual media via Canva and other programs alike
  • Supporting OMAI/First Wave events/shows with logistics and registration
  • Other duties as assigned